How you leave a job makes a lasting impression with those you worked for and with. Since you will likely need a reference from that job at some point in the future, you want to leave on as positive a note as possible. It is also an amazingly small world these days and you could easily cross paths with those former colleagues in the future Best policy is NEVER burn any bridges.
How do you tell your boss and colleagues you are leaving?
- Be sure to tell your boss before telling anyone else. Give your boss the courtesy of letting him/her know first.
- Be honest without being overly negative or critical. Tell them a bit about the exciting new opportunity and what you will be doing. Give them highlights of what caused you to consider other alternatives.
- Once you have notified your boss, submit an official resignation letter for HR State that you are leaving and share the date, not the reasons.
- If required, schedule a formal exit interview with HR.
- Thank your boss for the opportunity you have had there and what you have learned. Ask if he/she would be a reference in the future.
- Ask how you can best spend your last two weeks – suggest documenting processes and procedures, documenting outstanding projects, training others on the team.
- Always give at least a two week notice. With more senior level positions or after an extended time in a position, a longer notice is appropriate.
- Ask your boss if it is ok to tell your colleagues.
- When telling your colleagues, stay as positive as possible. There is little be gained by bashing the boss or the company and it could seriously hurt you in the future.
How should you spend your last two weeks?
- If your current responsibilities are not already well documented, prepare as much documentation as possible.
- Compile a list of any outstanding projects or issues.
- Provide a list of where to find critical files on the computer.
- Organize and label for your files so others can find what they need easily.
- Work with your manager to identify any training you need to do with colleagues to provide coverage.
- Coordinate with your boss how you should notify customers or vendors you work with to ensure that they know who to contact once you leave.
- Don’t leave any personal items in your desk or your office. Leave your work space clean and well organized.
- Participate in an HR exit interview if requested.
- Clarify how you want to be contacted if there are questions once you leave – home email? Phone?
What do you do your last day?
- Ensure that everything above has been completed.
- Turn in any keys, ID tags, passwords, etc.
- Update your voicemail and email with appropriate contact information for whomever will be covering.
- Address any outstanding questions with your boss and colleagues.
- Graciously say goodbye and thank you for the experience.
What post-employment relationships should you have?
- Helpful to stay connected to your boss and key colleagues via Linked In in case you need references sometime in the future.
- Be clear about your how willing you are to answer questions and for how long
- If you choose to socialize with former colleagues, it is social not work, don’t ask for proprietary info and don’t share any.
Be positive and professional from the moment you give your notice until you walk out the door for the last time. Your efforts will be rewarded down the road by those you have worked with and for as you receive positive references in the future.
Remember, you are still being paid by that employer until your last day and they deserve your best efforts. Be professional in leaving the team as well prepared as possible to cover your responsibilities. Leave things clean, organized and well-documented.